Unnati provides SAP licence management and commercial governance for large enterprises in South Africa and across Africa. We keep a standing, evidence-backed view of what you own from SAP, what you use, what you pay and what you have committed to next, so that renewals, audits and RISE with SAP decisions are made on documents rather than on recollection.
Our SAP licence advisory reviews one proposal at one point in time. Governance is the operating model that runs between those moments, on the same governance platform.
What is SAP licence governance?
SAP licence governance is the ongoing control of an organisation's SAP commercial position: the contracts and order forms you hold, the licences and metrics they grant, how the estate is actually used, and the obligations and dates that follow. Good governance means any number your board sees about SAP can be traced to a signed document or a measurement from your own systems.
What the service covers
- Licence position. A reconciled entitlement register built from your SAP contracts, order forms and amendments, set against measured use.
- User classification. Named-user types and FUE categories tested against what people actually do in the system, so you are not paying Professional or Advanced rates for occasional users.
- Indirect use and Digital Access. Integrations mapped to the documents they create, with the exposure stated as a range. See our guide to SAP Digital Access.
- Audit readiness. Your annual system measurement prepared and checked before it goes to SAP. See how to prepare for an SAP licence audit.
- Obligations and dates. Renewal windows, price holds, ramp schedules and notice periods tracked in one register, so no date arrives as a surprise.
- Transition decisions. The commercial side of the move from ECC to S/4HANA or RISE with SAP, including what the 2027 maintenance deadline means for your contract.
How it runs
- Assemble the evidence. Contracts, order forms, measurement results and rollout plans are requested and logged in the platform's request register until they are on file.
- Build the position. Entitlements are reconciled line by line to use. Every figure cites its source document.
- State the exposure. Gaps are reported as findings, with a low and high range, kept separate from our recommendations.
- Govern the calendar. Quarterly reviews keep the position current and prepare each renewal, measurement and negotiation well before its date.
The platform runs inside every engagement. Your team sees the same evidence we do and keeps it after we leave. Numbers shown on our homepage demo are a labelled sample engagement, not client figures.
SAP licence management compared
| SAM tool | One-off licence review | Unnati governance | |
|---|---|---|---|
| Main question | What is installed and used? | Is this deal right? | Is our SAP position right, all the time? |
| Contract evidence | Usually outside the tool | Collected for one deal | Held in a standing register |
| Exposure stated as | Compliance flags | Findings for one proposal | Ranges, tracked over time |
| Renewals and audits | Not covered | Covered if in scope | Prepared ahead of each date |
Who it is for
Enterprises with 500 or more employees running SAP ECC, S/4HANA or RISE with SAP, typically where the SAP contract has grown through several amendments and nobody holds the full picture. Our clients are CIOs, CFOs, procurement leads and SAP centres of excellence across South Africa and the rest of Africa.
Common questions
What is SAP licence management?
SAP licence management is the practice of knowing what SAP software and metrics an organisation is entitled to, how that compares with actual use, and what it costs. It covers contracts, user classification, engines, indirect use and the annual system measurement SAP requests.
How is SAP licence governance different from a SAM tool?
A software asset management tool measures installations and usage. Governance adds the contract side: what was signed, what it grants, what obligations and dates follow, and what the exposure is if use and entitlement disagree. Unnati works alongside whatever SAM tooling you already run.
Do you resell SAP licences?
No. Unnati does not resell SAP software, so our advice is independent of the size of any deal.
Can you help if SAP has already announced an audit?
Yes. We help assemble the evidence, check the measurement before submission and respond to findings with documents. Earlier involvement leaves more room to correct classification errors before SAP sees them.
Where do you work?
Unnati is based in Johannesburg, South Africa, and works with enterprises across Africa.